Creative and vendor brief · クリエイター・ベンダー向け

Creative and vendor stalls at Cosplay SYLA

Afurotaku Cosplay: SYLA is a day of cosplay, craft, games and food for all ages, run as a nonprofit community event. This brief explains the creative stall and the vendor stall side by side, so you can see which one suits your work before you apply.

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Date
Saturday, November 28, 2026
Hours
09:00 to 17:00
Venue
Botswana National Youth Council (BNYC) facility, Gaborone
Admission
BWP 20
Creative stall fee
BWP 200, no commission
Vendor stall fee
BWP 250, no commission

If the venue changes, you will be notified.

Two stalls · 二つのブース

Which stall suits your work

Creative stall (Artist Alley)

BWP 200

A showcase for Botswana's makers and artists, and a chance to share your work with the Afurotaku community. We welcome work you have made yourself, whether it is your own idea or your own interpretation of an existing series or character.

What fits
Your own art printed on paper, such as art prints, stickers and zines, as well as handmade crafts, one-off pieces, commissions, live drawing, and creative services such as nails or makeup.
What is placed in a vendor stall instead
Items printed onto blanks, such as T-shirts, frames, mugs, phone cases and acrylic keychains, even when the design is your own, and bought-in or factory-made goods.
How we choose
We want every creative stall to offer something unique, so we aim to avoid having two stalls selling the same type of work. Selections are made based on your portfolio or shop link.
Fan-inspired work
We welcome your own interpretation of a series or character. However, straight copies or tracings of official artwork are not what creative stalls are for.
To apply
Include a link to your portfolio or shop.

Vendor stall

BWP 250

For merchandise, collectibles, gaming gear and mass produced goods. We welcome vendors selling items printed onto blanks, such as T-shirts, frames, mugs, phone cases and acrylic keychains, even when the design is your own.

What fits
Anime and pop culture merchandise, collectibles, gaming gear, and printed goods in any quantity.
Fan-created merchandise
We welcome independently made, fan-created merchandise. We do not check for bootlegs or counterfeits, so please sell only items you are sure are legitimate. You are responsible for what you sell, and if a rights holder raises a concern about an item, we will ask you to remove it from your stall.
Not sure where you fit?
Include your portfolio or shop link with your application. This helps us assess your work and find the best fit for you. If another stall category would suit your work better, we will let you know.
To apply
Include a link to your portfolio or shop, and photos of your products.
Examples · 例

Where does my work go?

  • A crochet One Piece hat, or other handmade work inspired by a characterCreative stall
  • Hand-painted, resin, clay or sewn keychains and accessoriesCreative stall
  • Your own art printed on paper: prints, stickers and zinesCreative stall
  • Commissions and live drawingCreative stall
  • Nails or makeupCreative stall
  • Acrylic keychains, T-shirts, frames, mugs and phone cases with a printed designVendor stall
  • Collectibles, gaming gear and other mass produced goodsVendor stall
On the day · 当日

What we provide, and what you bring

What we provide
Your 2 x 2 m space, free power, free entry for 4 people on your stall (extra helpers pay the BWP 20 entry), a Stall badge, and a designated Afurotaku guide as your contact on the day.
What you bring
Your own table, shade, cables and water. Power points are limited, so please bring a safe extension cable and tell us what you plan to plug in.

What is not allowed

No alcohol or smoking products anywhere on the premises, and no drugs, adult material or live animals. Cosplay props must be safe: metal items, toy guns that shoot pellets, and real knives or swords are not allowed. Stalls do not play music; the only music is the DJ's on stage.

Straight answers · 正直に

What applicants usually ask us

Can I sell fan art of existing characters?

We welcome fan art in the creative stall when you have made it yourself and brought your own interpretation of the series or character, for example a Goku eating pap at the village. Straight copies or tracings of official artwork are not what creative stalls are for. We do not verify licensing, so you are responsible for the work you sell. If a rights holder raises a concern about an item, we will ask you to remove it from your stall.

Can I sell my own fan-created merchandise?

We welcome independently made, fan-created merchandise, and an official licence is not required. Handmade items, such as resin, clay, sewn or hand-painted pieces, fit the creative stall. Items printed onto blanks, such as acrylic keychains, fit the vendor stall. We do not verify licensing, so you are responsible for the work you sell, and if a rights holder raises a concern about an item, we will ask you to remove it from your stall.

Both stalls · 共通

What applies to both

The stall
Each stall is 2 x 2 m.
On the day
Saturday 28 November 2026, 9:00 to 17:00, at the Botswana National Youth Council hall in Gaborone. If the venue changes, you will be notified.
Setup and trading
Setup is expected from 8:30. We confirm the setup time and your trading times with you when you are approved.
Pack-down and rubbish
Please stay until the event closes. We confirm the pack-down time when you are approved. Please put rubbish in the nearest bins and leave your space tidy.
Prices and commission
You set your own prices and keep your own takings. We take no commission on any stall.
If you cannot make it
If you withdraw, you get 85% back up to 14 November (the remaining 15% covers the charges on the refund), 50% from 15 to 20 November, and nothing from 21 November or if you do not arrive. If Afurotaku cancels or postpones, you get a full refund with nothing taken off, or you can move to the new date.
Food stalls
Food stalls apply separately. See the food vendor brief.

How to apply

  • Applications open on Friday 16 October 2026 at afurotaku.com/calls.
  • Include a link to your portfolio or shop, so we can see your work. Vendor applications also include photos of your products.
  • If you applied in March 2026, please apply again. Earlier applications do not carry over.
  • You get an answer within 7 days of applying, from info@afurotaku.com.
  • Pay within 1 week of approval, using only the payment details we email you. Your stall is confirmed when payment arrives.

Questions: info@afurotaku.com, or call 74 658 575, 76 731 824 or 74 433 017.

Open calls Food vendor brief